September 17, 2025 Minutes

South Londonderry Free Library Board of Trustee Meeting Minutes
September 17, 2025

Present: Sunny Wright, Diana Pagnucco, Faye Mack, James Case, David Shade, Madeline Helser

Meeting called to order: 4:50
Vote to approve minutes from Aug 18, 2025: Sunny/1, Dave/2. All approved.

Director’s Report

• Madeline uploaded the July/August Director’s Report into the google doc. 
• Madeline consolidated all the wifi networks down to just one: South Londonderry Library
• Story time: will try different days and go back to mornings
• Will share in the newsletter that we have the full Adobe suite
• Reilly will start the graphic novel camp again in November - details TBD
• Big book move coming up soon - little books up, nonfiction down 
• Madeline will post Casey’s map on the website
• Three binders full of old library card applications will be shredded (all agreed that’s okay)

Sunny and Dave: Report on Grant work

• Carol attending 2-day workshop on grants this week 
• Sunny and Dave meeting with Carol on Friday 9/19 to discuss
• Efficiency grant work on new light fixtures - waiting on Gary’s reply
• Creative aging grant ideas - Sunny will pursue
• Historic preservation grant - Carol is attending
• Madeline will look into Common Good Vermont at Faye’s suggestion
• Cultural Facilities Application: what we need to do for next time we apply
• Madeline: can we consider a push button open to the back door

Building and Grounds

• New sign installed and paid for
• Dennis Dawley: will send an invoice for work completed. We still want him to:
• Install gates and railing upstairs
• Install knee wall doors for storage area
• Replace upstairs window in “cafe” - he’ll give an estimate
• Next Spring: power wash the back of the building porch 
• Replace a few porch floor boards 

Liv Olsen’s interest in becoming a board member. 
Sunny will invite her to attend the Oct meeting to get to know us better.  

Arts Exhibit Coordinator beginning in November

• Carl Eric Westburg are exhibiting in October
• Trystan Bates and Bev Foster are interested in sharing the job - Sunny following up
• Let’s leave the exhibits up for longer than a month. 2 or 3?

Recap of Fall Festival

• Very positive event, went well
• Musicians loved playing on the porch and may continue to do so on their own
• Activities used most by families with kids, music and snacks great for older people
• Keep a slower start to activities and be aware not to overschedule the day
• Let’s do a raffle next time, promote/sell tickets ahead, draw the winner at the event
• Scavenger hunt was a success
• Stats: attendance and new patron sign ups, donations (venmo) was hard to track
• Faye and Madeline: thank yous to volunteers, businesses, and musicians with photos - card (snail mail), email, social media, newsletter
• Costs: $500 or so total

The board (Faye) and Madeline will exchange performance review letters on Friday just before 5:00.

Financial Report: Dave
We’re exactly where we were last year at this time

​Next meeting:
Plan/Set for budget work
Courier budget
Timing/Process for our Fall Appeal 

Meeting adjourned at 6:08
Next meeting: Friday Oct 24th at 10:00
Minutes recorded and submitted by Diana Pagnucco on 9/19/25