October 9, 2024 Meeting Minutes

South Londonderry Association Inc.
Board of Trustee Minutes
Wednesday October 9, 2024     5 pm


Call to Order: 5:02pm
Attendees: Sunny Wright, Mimi Wright, Gale Kuhlberg, Steve Swinburne, Diana Pagnucco, David Shade, Librarian, Madeline Helser
Excused: Jinhwa Jo

1. Approval of Minutes: 1/Donna, 2/Sunny
   
2. Director’s Report-Madeline-to be sent out.
   

VENMO account works, donations were received
Free Google Workspace account was established.
Amazon was added to purchasing contract, free shipping and discounts on supplies. 
Called to find out Xfinity for free/internet ..100% discount
Consolidated is for phone line and is expensive, $70/mo.     ? Fidium
See the October Event sheet for Library Activities.
New Book Group to start the Fourth Friday of the month on Friday.
 12-1pm

1. Treasurer’s report-David
   

Paulina to develop a financial statement. 
Peru Fair was a success as donations $318 cash, $161 (VENMO) = $479 total.  Jin and Gale were Library Advocates at the Fair.
Balloons were a hit for the children. Thank you to Sunny for helium donations.
Team effort was great. It made a difference! Thank you people who set up the display, Paul Abraham, Joel Kuhlberg, Jin, Gale and David
(Anyone forgotten? Sorry)
Books were available and donations were accepted.
ADA bathroom: David presented 2 schematics, one was preferred The wheelchair needs a 10 foot circle to turn around.  Suggestion to have a utility sink and changing table available.
? Remove the upstairs bathroom and utilize the space for another option.
Budget $2300 for material and ramp.
Estimate from contractor will be developed and sent to Trustees.
Estimate for removal of old bathroom will be obtained.
Workman’s comp…call the company and walk us through the pros
and cons.
SLFL appeal donation list was updated combining residents and patrons.  The 

1. Peru Fair Recap- Jin
   

See above 

1. Update on Hunter’s excavation: Pam 
   

Should we consider seeking another contractor for an evaluation?
Will Hunter honor the first scope of work.
Trustees were concerned about the change in excavation as meeting the needs of the Library.  In addition, reduced excavation at the same cost.
Pam will reach out to the Grant writer for advice and to Bret Carter of Hunter Exc. 

1. Grant update-Pam
   

Thrifty Attic-ramp $320 for 4 ft. Ramp and rail….Pam to develop a letter and send in the grant request.
Safety is important.  Sunny will ask Michael Bailey to construct a safe railing at the top of the stairs. 
Upcoming Spring 2025 Grant- Public Facilities Preservation Initiative Grant for Libraries. (rural communities)  SLFL to file for ADA upgrades including bathroom and walkway.

1. Friends of Library- Diana 
   
2. Appeal Letter: See the hard copy.
   

Madeline has worked on graphics, data and impact.
Diana and Sunny have developed the first draft.
Per Steve, streamline and focus on need.
Suggestion of using visual ie.Pie chart with operating budget of Library
Suggestion of using patron quotes in the Appeal letter.
Library strategic plan is being developed.

1. Miscellaneous:
   

            Septic Pumped 9/24 (tank was full)
            Walkway repair 10/1/24
    Should the tank be replaced, cost and timing? TBD
         
Next meeting date:  Wednesday November 13, 2024
Adjourned: 6:25p

Respectfully submitted,
Pam Abraham