January 8, 2025 Minutes

South Londonderry Free Library
Board of Trustee Meeting Minutes
​January 8, 2025
Call to Order:5:02p
Attendees: Sunny Wright, Mimi Wright, Gale Kuhlberg, Diana Pagnucco, Librarian Madeline Helser. Excused: Jinhwa Jo, David Slade  Guest: alumni treasurer Jim Wilbur
Approval of the Minutes: 1/Sunny,  2/Gale
Director’s Report: (see Madeline’s detailed email from 1/8/24)
Children’s programs in November and December were well attended.
No stitch and sip or book club in a few weeks.  How to increase adult and teen attendance?
Anna Carson has scanned over 600 glass plates for the Library. She is self sufficient and works well.
Stratton Grant applied for in partnership with Winhall and Jamaica for 1000 books before Kindergarten. CLiF grant awarded $500 for giveaway and picture books.
Consider giving an appreciation gift to Anna and Cindie…unanimous approval.
Thrifty Attic grant awarded $500, toward a ramp and floor reflective tape, or gates.
Bookshelf spinner was purchased for graphic novels.
Expenditures were listed in the detailed email.
Ebooks are expensive and should they be a separate line item in the budget?
Will evaluate ebooks vs regular books for expenses.
Palace Project: will be promoted and can be used by everyone.
Volunteer numbers are up in November and December. 
Diana will be sending another email update to the “Friends” group.
Collaborative Grant is due 1/10. Madeline is going to apply to seek graphic novels for teens.
Book trailer contest-if a class read Gather, how to present it? Madeline seeking help with this project.
Madeline seeking assistance in planning, promoting, and leading adult programs.
Home delivery of books availability: hope to set up a possible partnership with Neighborhood Connections.
Treasurer Report from Bookkeeper. (See electronic report)..Update on donations
Appeal letter results thus far:94 donors and $15,905 plus $200 in cash donations.
Requisition letters:  Sent to Londonderry on December 13.  Donations/money from Peru, Landgrove arrived in the Fall.
All petty cash goes into the bank as donations.

Building 
Vermont Preservation Grant closure: Caitlin Corkins, grant coordinator was notified on December 24 that the SLFL Library seeks to rescind and close the 2022 Grant due to project redefinitions, design changes and ultimately our belief that the scope of work all contractors proposed would not fulfill our goal of protecting the structure. The Board will continue to look at alternatives to this project. 
HUGE thanks to Pam for her year-long work on this!
Grant application list and awards (applied for by Pam) was sent to Diana from 2021-2024…Madeline would like to add the Grants she applied for to have a combined summary.

Miscellaneous
Author Jessica Shattuck Presentation January 17th at the South Londonderry Depot.  Sharon Crossman will make sure heating is on early in the day, set up 2p, refreshments.

Grant writer needed: for an ADA compliant bathroom, etc.
Diana will reach out to the Friends Group to see if there is an interested Grant writer.
Secretary position available: to take Pam's place-Diana offered to take the minutes.
Subcommittee on Strategic Plan- Jinhwa’s strategic plan ideas: See her detailed January 6 email and link to a community survey.   The results would guide future programs and library facility use. The plan includes a survey, casual, random interviews, focus group session and deep dive session, evaluate and edit. 
Thank you notes (gift of library glasses?) to volunteers/friends over the holidays. Madeline has a list of volunteers.
Board Member vacancies-Faye Conte, Debi O’Leary(Friend of the Library) are being considered among others.
Thank you: Appreciation for Pam's years of invaluable service for this library!
Next Meeting date: February 2024.  Date TBD
Adjourn:6:04p
Respectfully Submitted
Pam Abraham