December 15, 2025 Minutes

South Londonderry Free Library Board of Trustee Meeting Minutes
December 15, 2025

Present: Faye Mack, Sunny Wright, Liv Olsen, Diana Pagnucco, Madeline Helser
Absent: James Case, David Shade

Sunny ~ meeting called to order at 10:45
Vote to approve minutes from Nov 17, 2025: Sunny/1,Faye/2. All approved.

Director’s Report
Link to full report
Action item: 

1. Courier grant: waiting to hear back, but everyone gets it
   
2. Carried over from Nov: Madeline will 
   
   • add Santa event on Nov archive
     
   • add Casey’s event on our website
     
   • post all events on FB ongoing
     
   • add us as editors on the google calendar and share it with Paulina
     
   • post annual appeal as a PDF on FB
     
3. New Dec items, Madeline will::
   
   • post that we have a cd player for audible books, also in library of things
     
   • make sure to add Faye to the print and email appeal address list
     
   • thank Lion’s Club for the Mrs Claus event
     
   • ask FBUS to post our events in Roaring Tiger (graphic novel, Casey’s events
     
   • look into continuing the bus route from FBUS to SLFL on fridays with different activities
     

Financial Report
Action items from last meeting:

1. Dave please update the board on conversation with Paulina from Nov
   
2. Madeline will have a budget draft by Jan 1 
   
3. The board (and Paulina) will look carefully at the budget, bring questions to Jan meeting
   

Update/New business:

1. Town funding letters to Peru, Landgrove, Londonderry are all submitted
   

Grants
Action items:

1. James will hear back from his electrician to have time to look for Efficiency of VT grant
   
2. Waiting to hear:
   
   • Thrifty Attic grant for a push button for the back door 
     
   • VAC Creative Aging notifications going out December 22
     
3. ADA bathroom grant: Dave will ask Trevor about using the small room off meeting room for the bathroom placement (from Nov)
   
4. Sunny will keep us updated on her and Carol Bowen’s research for  U.S. Department of Housing and Urban Development (HUD) Public Facilities Preservation Initiative Grants for Small, Rural Public Libraries Grants range from $50,000 to $400,000 to maintain, repair, or improve their existing buildings. We will add Saturday hours starting in Jan to improve our chances on the grant (before it’s due in March)
   

Year-End Appeal Letter
Update/New Business: 

1. Sunny sent “package” to Cory and Bill Laverack with a handwritten letter of thanks for their $5000 donation, Casey’s Library Map, newsletter, a Family Library card. 
   
2. Week of Nov 22: Mailed all appeals to previous donors after going through the list to delete names of folks who’ve passed away/moved. Thanks to Liv and Faye for help!
   

Action items:

1. Madeline is writing thank you notes including to Laveracks, Liv will help, Sunny too
   

Buildings & Grounds Report
Action items:

1. Sunny will follow up with Dennis Dawley: installing gates/railing upstairs, knee wall doors for storage area, estimating the cost to replace upstairs window in “cafe”, cover the alarm system cable
   
2. James will clear the trail when he has time and the weather allows
   
3. Town will pay for the repair of the stone retaining wall they damaged with the plow
   
4. Madeline will calculate the cost for water jugs to share with Jamaica
   

Strategic Plan
Update/New Business:

1. Michelle is happy to donate her time to walk us through the st plan in a three hour retreat
   
   • Might we incorporate a maintenance guide for buildings/grounds?
     
2. Board will do prep work and follow up - feb or march perhaps
   
3. Sunny will email the whole board to ask, Liv raised her hand to help
   

2026 calendar for board tasks:

• Jan: 
  
  • with Madeline, approve the ‘26 budget
    
  • Schedule our big events (so as not to crowd them) Peru Fair? Fall Fest?
    
• Feb/March:
  
  • Madeline’s mini review and contract renewal    
    
  • Strategic planning retreat
    
• Other items: 
  
  • St Plan publication/implementation plan
    
  • Review/edit bylaws/policies
    
• Dec:
  
  • ‘27 budget, planning for 2027
    

Goodbye from the board with huge thanks to Faye!

Next meeting: Jan 19 @ 10:30-12
Meeting adjourned at 11:51
Minutes recorded and submitted by Diana Pagnucco on 12/15/25