November 13, 2024 Minutes

​South Londonderry Free Library
Board of Trustees Minutes 
November 13, 2024

Call to Order: 4:59p
Attendees: Sunny Wright, Mimi Wright, Jinhwa Jo, Gale Kuhlberg, Diana Pagnucco,
David Slade, Madeline Helser, Library Director Excused Steve Swinburne
Approval of minutes- October 16th meeting (See attached document) M/David S/ Diana
P/Unanimous
Directors Report-Madeline (see hard copy)
Highlights:
Phone line changed over to Vonage.
Quote from Countryside Alarm system for alarm update to happen-alarm is off
due to continuous alarming.
Website had been updated.
Impact Report was sent via Mailchimp and in an email.
Substitute Librarian guide book has been created.
Stitch and sip has been successful, occurring twice monthly
Annabelle BBA HS for digital plate negative will be trained on Nov 17…maybe Virginia
will come-to happen on Sunday.
CliF Grant for $500 for children’s literacy…$300 for books and $ 200 give away books
before children going to kindergarten.
Vermont Reads Grant-book trailer contest in Spring 2025.
Before the end of the year-determine holidays for 2025.
Reilly Hadden new substitute
Treasurer Report-David
See the pie chart –David to meet with Paulina to clarify and organize the numbers. This
year we are in the negative pending Appeal entries.
Expenses are down since the roof repair in 2023.
Town requests for donations 2025 needs to be completed by Town Meeting Day.
*Who will write the request letters?* Lauren created them in 2023.
Town of Londonderry check was deposited.
Bob Thompson, accounting, to file 2024 taxes, and signed by David and Sunny.
Dwight Johnson’s offer/request to see/advise on our financials. He will work with
Sunny and David. 
Donation update- Madeline 37 donations received today…$8350 number of
responses to our appeal and current total amount received so far. Madeline has been
writing the thank yous. Many envelopes were unable to be delivered due to issues with
addresses. Trustees will review, correct and re-mail.
*Thank you Madeline for writing the personalized Appeal notes and for keeping the
donation spreadsheet. Back up from Trustees and Friends is available.*
Friends of the Library update- Diana – Chart sent out with list of participants and their
area of interest. The Collaborative will be included.
Friend’s social meeting with Board-a suggestion to consider at some point.
Madeline will train the subs and volunteers-see book she created.

VT Preservation Grant Drainage Project update-Sunny: Meeting with Nate Chaves
and Mark Wright
November. Best Septic (Sunny contacted them) to evaluate type of current and
recommended septic system.
Drain with pebbles above for drainage, place walkway over…eventually.
Nate said he will develop an estimate to submit to the Grant evaluators.
Need for improved signage, to improve visibility from the street. Where to place the
program sign and what are the regulations for display time?
Board members interested in spearheading our next big tasks in 2025? 
Budget for 2025…last one completed in 2023 (due to change in bookkeeper)
Five Year Strategic Plan is due to be reviewed and meet with the Friends for discussion
and brainstorming-Madeline commented that she has worked with a focus group then
goes to the public for additional opinions. Timeframe to be after the holidays.
Author event with Jessica Shattuck-Last House and Woman in the Castle around MLK
weekend. Location TBD to accommodate people.
Misc. A tree fell in front of Library porch. Mark Wright and his crew will take care of it.
Executive session
Adjourn 6:40p
Next Meeting: TBD, consider Wednesday December 18, 2024
Respectfully Submitted
Pam Abraham
Board Secretary