August 18, 2025 Minutes

South Londonderry Free Library Board of Trustee Meeting Minutes
August 18, 2025

Present: Sunny Wright, Diana Pagnucco, Faye Mack, James Case, Madeline Helser, Reilly Hadden
Absent: Dave Shade

Meeting called to order: 4:35
Vote to approve minutes from July 23, 2025: Sunny/1, Faye/2

Reilly update on graphic novel camp (was 3 hours/day for 5 days)

• Had 10 kids, went to 9 (one had to drop out) - kids worked hard and had a great time
• Collecting the work into a book to share with the families - parents were thrilled
• Has ideas to do more in the future (something in November)

Madeline: 

• Director’s report is not finished 
• Courier budget - let’s look at it in Sept regarding the grant
• Artists gallery: does Virginia still want to schedule exhibits? Madeline will ask her and let us know. If not, we’ll look for a person who’d like to
• There was some misunderstanding with Paul Meyers and his art display. Sunny will work to clear up any confusion, as we all will if we hear any buzz about it.
• BBA kids coming on Sept 10 for work day
• Please include Reilly in emails separately from Madeline: [email protected]

Financial: *no report as Dave was absent*

• Looking into setting up Countryside Alarm
• Will call a meeting with Madeline and Paulina to finalize the budget
• Faye: Peru donation was low because we flipped the request with Landgrove - Landgrove did $1200 and Peru did $600. Increase is not listed in our budget draft. Next year, let’s leave the increase in Landgrove and increase back for Peru
• Len Bugle passed away a year or two ago and his brother brought in a $1000 donation 
• We did not get the big grant for the ADA bathroom

Faye: fall fest next meeting is Sept 2 at 4:00

Building and Grounds: 

• Dennis Dawley will be taking over mowing as Lancaster has closed out account
• Email summarizing progress and next steps on job list we gave him
• Diana: sign install - Dennis will reach out for exact placement ahead
• Town sign at 4way stop - straighten/move - Sunny’s working with Tina
• Discussion re: Library trail ~  ongoing with Dennis and Sunny
• Move the sign for the trailhead for better visibility
• Make a shorter loop with signs
• Add sign at the library for Fall Fest pointing to it

The board agreed to pause the strategic planning process, including the Sept 15 meeting, in order to focus on the fall fest, Director’s performance review, and final annual budget approval.

Next meeting: September 17th at 4:30
Executive Session [performance review process] entered at 5:25, ended at 6:05
Meeting adjourned at 6:05. 
Minutes recorded and submitted by Diana Pagnucco on 8.18.25

Items for future meetings + ongoing items:
Town Wastewater sign up - we’ve done what we needed to do so far
Efficiency VT grant (Dave is working on)
Adobe Creative Suite is on the desktop mac - we should publicise that to our patrons
Get an estimate on replacing the window in “cafe” so we can put in an a/c
Question re cash donations: Should they be deposited so we can track how this category is doing? Is there a reason not to use the credit card for all purchases? 
Updates on how the library’s been used in the past month (no director’s report last meeting or this one)