July 23rd, 2025 Minutes

South Londonderry Free Library Board of Trustee Meeting Minutes
July 23, 2025
Present: Diana Pagnucco, Faye Mack, Dave Shade, Madeline Helser, guest James Case
Absent: Michelle Christensen, Sunny Wright
Meeting called to order: 4:42 Diana/1, Dave/2
Treasurer’s Report:

• Per Pam’s forwarded email, Dave will review CEDS email regarding the ADA bathroom
• We don’t know when the VT Arts Council Grant decision will be made​
  

Director’s Report:

• Madeline didn’t do a report because she didn’t know it was a meeting day - did not get an agenda emailed ahead of time. Let’s be sure we have our google drive set up correctly and all know how/where to find items.
  
• Madeline will put a Director’s Report together in the next week and email it out.
  
• How Madeline chooses books: Ingram, our wholesaler, has lists of most in demand titles, and that’s how she chooses what to order, in addition to our circulation data
  
• PFS grant from the Collaborative for graphic novels: the grant requires submission by Aug 15, so we will pre-pay Reilly through his comic book business for his Nov class
  
• Madeline will update the events tab on our website with all events including Fall Festival
  
• On Aug 20th, will be at the Manchester library presenting on our comic program
  
• Faye asked our budget questions: 
  
  • Stratton grant expired end of June, that’s why it’s in our ‘25 budget
    
  • Ebooks: Libby subscription is now a flat rate per month (rather than per title), about $200/month
    
  • Children’s programming cost has been growing over the years - tracks the Stratton Foundation grants. ‘26 estimate is high to reflect the comic book grant
    
  • GLMC Overdrive is the membership fee for Libby, which is tied to the volume of our membership. Madeline is deleting non-users so we’re not paying for them.
    
  • Courier budget should be discussed at a later meeting with an analysis of the cost (about $26/week). We have a grant that covers about half. Some libraries will not use USPS. Madeline can get any book that’s on Worldcat.org 
    
  • Advertising budget - let’s talk about our plan. Madeline gets nonprofit pricing on digital services.
    
  • Note: Madeline mentioned that cash donations are used as petty cash
    
  • Peru reduced our annual donation from $1200 to $600 - Faye will look into why
    
  • Next steps: ask Sunny about her conversation with Paulina and schedule a budget meeting with Sunny, Paulina, Madeline, and Dave to create a final budget; add to building maintenance amount to include Dennis’s work; add fire alarm cost
    

Strategic Plan:

• Faye will send an email to the group to schedule a 3 hour window for us to meet, possibly Aug 4 or 6, or in September. Madeline will attend with coverage from Reilly.
  

Fall Fest planning:

• Faye put a shared google doc in the drive to start the process. Diana will send a group email and include the two Friends who want to help, plus Sunny.
  

Next month: Building and Grounds updates: Dennis, lawn mowing, think about increasing our Library of Things, and featuring our passes more prominently - front room by the desk?
Next Meeting: Wednesday Aug 18 at 4:30 (if Sunny and Michelle can attend)
Meeting adjourned at 6:10. Minutes recorded and submitted by Diana Pagnucco on 7.24.25