July 24, 2024 Meeting Minutes

South Londonderry Association Inc.
Board of Trustee Minutes
5 PM Wednesday July 24, 2024


Call to order: 5:02p
Attendees: Sunny Wright, Mimi Wright, Gale Kuhlberg, Steve Swinburne, Jinhwa Jo, Diana Pagnucco, David Slade, and Madeline Helser, Library Director
See July 23 email resignation from Sarah Wylie

1. Approval of minutes from June 26th meeting: 1/Steve, 2/Diana
   
2. Director’s Report-(see detailed report in email from July 24)
   

Courier available, for ILL-efficient exchange and increased availability of books-$26/wk (grant to cover ½) 
Awarded VT Reads Grant “Gather” books have arrived-will join programming with Flood Brook/Collaborative
Awarded Stratton Grant $4400-art program continues with Casey Bailey (Aug 9)
Awarded Summer Reading Grant from State Library-STEAM backpacks/Microscope, bubble science and Outdoor adventure kit

Digitization Workshop 7/17…Archives-the library etchings are already indexed…need develop a process for deciding which need to be digitized-the team brings leader to help with this process. Will create a community team.

Summer Reading going well-Need prizes for additional prizes i.e. Grandma Miller’s-Mimi was able to receive an award for participants to redeem one cookie.  Steve to reach out to Honeypie for an award.

Christina started and employee is the legal way to do it and is directly responsible, hire on a W4.
Heard from Neighborhood Connections, back to school day/bin here and at NC for people to buy and donate school supplies to each location. 
Madeline to reach out to Flood Brook to see what they need.
Thrifty attic table grant suggestion-request money to go toward a changing table, wall mounted.

1. Treasurer’s Report-(see detailed report in email from July 24)
   

$23,000 in bank account-see the list $125,000
Vanguard account  
Seeking a Treasurer to work with bookkeeper Paulina, David to consider

1. David Shade’s research regarding the ADA bathroom remodel-(see email from July 22 with links )  need 60 inches for a wheelchair to turn around, see his schematics and follow-up measurements obtained by David and Mimi.  David will have Travis Schultz draw up an estimate.
   

1. Special thank you to Sarah Wylie for providing delicious cookies for the meeting and to her kind words about serving on the Library Board. 
   
   1. Christine, Cindie, Gale and Donna are doing a great job helping Madeline. Many thanks to them for their time and efforts.
      

6. Friends of the Library at SLFL Group (see report in the email from Diana Pagnucco on July 24).  Consider asking people around town for possible donors. Need a leadership group   ie project-Painting the front steps

7. Discussion about hiring a professional Grant Writer for the ADA work if we decide to move forward with our process.  
Vote- on a grant writer 1/Gale, 2/David...7 trustees in agreement to pursue
For the VT Dept of Libraries $10M Public Facilities Preservation Initiative Grant

8.  Peru Fair date is September 28, 2024
Jin offered to coordinate this event. ? Fundraising to take place at this time?
Could students be help participate and carry boxes-ie. Flood Group/BBA/Long Trail?
Post request for volunteers to help on our website and on the Londonderry forum 
Reach out to our volunteer Cindie who is a lifesaver  
How about including Our Teen Group and/or Teens who need community service?

Teen group-maybe be handpicked and invited to help with this endeavor
 
9. Seeking Trustees who would be willing to serve on a small Strategic Plan committee 
Jin-a community assessment is needed conducted via internet and handouts to obtain information about how the library can better meet community needs. 
ie. Londonderry Forum-with questions? Campaign 

10. Annual appeal committee-Steve offered to develop a letter.   Internet and/or a handwritten appeal.

NEED- Update policies computer/internet policy
Remove language about sending catalog cards to the state library
Move 1/Sunny or Pam will ask Madeline about the above questions.

11.  Date for next board meeting:   September 4, 2024 at 5:00p

Adjourned: 6:32pm
Respectfully submitted
Pam Abraham