June 24, 2025 Minutes

South Londonderry Free Library Board of Trustee Meeting Minutes
June 24, 2025
Present: Sunny Wright, Gale Kuhlberg, Diana Pagnucco, Faye Mack, Madeline Helser
Absent: David Shade, Michelle Christensen
Meeting called to order: 4:35
1. Approve minutes from May 28 meeting: Diana 1, Faye 2 - motion passed
2. Treasurer’s Report: 

• Dave will withdraw enough money from Vanguard to go ahead with Dennis’s work
  
• Madeline received and deposited the two checks today
  
• He’s also looking into paperwork needed for Madeline’s IRA
  

3. Building and Grounds

• Status of design for sign: Michelle is organizing ideas to present re overall branding
  
• We’ll keep Lancaster to mow hoping they do a better job at lawn cutting, and we will  switch to Dennis next year, sooner if needed 
  
• WasteWater application - Sunny will fill it out and bring it to Town Hall (a surveyor happened by to help with questions!)
  
• Dennis to start work in July on the following:
  
  • $375 duplicate stairway handrail approx 16” lower than existing
    
  • $875 upper loft above stairway 3’ railing with balusters
    
  • $1650 framed plywood wall, 3’ out from exterior wall approx 3’ tall with 4 access doors
    
  • $875 trouble tree overhanging front porch removed
    
  • $450 removal of existing dumpster in front of upper walkway
    
  • Gates installed on the stairs?
    

4. Follow up on last month’s director’s report plus New Director’s report *see attachment below

• Madeline will email the PDF reports from both May and June
  
• Can put the Nat Geo link on our website for patrons to search - $10 for 3 months - we’ll put our hard copies out at Fall Fest for free - they’re okay on the shelves for now
  
• Wilder’s participation in the 1000 books program - Madeline will follow up with them
  
• We have more of the props to share, and there’s no expiration date on the program; Faye will help spread the word at TLS and Montessori
  
• Madeline’s computer still needs to be picked up by FedEx
  
• Madeline will get empty water jugs to bring for our new cooler - we can fill from homes
  
• Grant for senior programming/classes for Smith Haven opens in Aug, due in Oct. Madeline will bring a box of books next week to share and begin to meet people, along with a home visiting nurse
  
• Shelf at Neighborhood Connections - Madeline will refresh that with our donated novels
  
• Madeline will schedule storytimes for summer with West River Montessori
  
• We did not get the Stratton grant for Casey’s programming - we can continue the program as part of our budget conversation
  
• Our annual appeal letter should go out with our Fall Fest - we can ask for a donor to underwrite Casey’s programs
  
• Anna finished scanning all 3000 plates. If there’s grant money, she can post them with links to the website
  
• Madeline bought stairs gates, and Dennis can probably help install them
  
• Dennis can also maybe help secure the hooks for the STEAM backpacks - Madeline will make a sign drawing patrons upstairs so people find them, and also make them more visible on the website. July email newsletter update will feature them also
  

5. Update on our fall fest: Sept 13 (we moved the event to fall to get more of the work from Dennis done ahead of time)

• 10-1:00 Board members be present to meet and greet, Madeline and Riley too
  
• Hopefully Michelle can help with the publicity for the event
  
• Ideas:
  
  • Display of graphic novel club/camp
    
  • Kids make something at a workshop that then becomes part of the decor inside
    
  • Treasure hunt to get a prize
    
  • Bingo cards to get people talking to each other
    
  • Goal: get people into the library, show them our resources, programs, show the building/property
    
  • Free workshops, live music, art
    
  • Snacks, indoors, outdoors, gardens
    

6. Faye: might we create a shared google folder for all board records - Diana will
8. Next Meeting: Wednesday July 23 at 4:30
*after the event, let’s move meetings to the beginning of the months for Madeline’s data
9. Meeting adjourned at 6:03. Minutes recorded and submitted by Diana Pagnucco on 6.24.25