June 26, 2024 Meeting Minutes

South Londonderry Association Inc.
Board of Trustee Minutes
June 26, 2024

Call to order: 5:04p
Attendees: Sunny Wright, Mimi Wright, Gale Kuhlberg, Steve Swinburne, Sarah Wiley, Diana Pagnucco and David Slade, Pam Abraham and Madeline Helser, Library Director/Librarian    
Excused: Jinhwa Jo

I. Approval of the minutes from May 29th -1/Sarah, 2/Gale

II. Director’s Report-Madeline (see email and hard copy)
Library Assistant candidate-Christine Edwins, Librarian (2 Sats/mo. TBD additional days)
Lea Wright is also available
Unanimous vote (8)  pilot program to “subcontract” with Christine E.
David to pursue follow-up about a contractor requirements
Grant Awards: Vermont Reads, Stratton, Summer Reading 
Not awarded the CLiF Grant (30 applications for 12 grants)
Attended Glass Plate Negative digitalization workshop to preserve valuable plates from donator Everett Vale 
A company will come, evaluate, and possibly assist with preservation and grants, Vermont State Archives.
Trustee suggestion to have a Fishbowl alongside the Collection for donations
Vermont Library has a list a people who want to volunteer and help out, will be pursued
Library Director Vacation days to be discussed/clarified, paid and unpaid if volunteer present
The Board (8) voted to close the Library on July 6, as a federal holiday
Coverage needed for July 3 and 5th
Summer Reading rewards: Ice Cream from Taylor Farm for 30 days. Steve will ask Honeypie for a reading reward.  David Nunnikoven will donate cookies from Grandma Millers   David will ask Hapgood for a donation.
On the Summer Reading Adventure brochure,  Sponsors will be listed
Current computer/internet Policies need to be updated, some language removed.

III. Financial Report-Sunny and hard copies from Pauline Jez- Bookkeeper
$20,000 in account 
Statement of Financial $350,000 
Per report the library is not in the red
All future financial statements to be sent electronically for review prior to the meeting. 
IV. Building Report
AC-Midea was installed and working well (Grant of $500 from Thrifty Attic)
First floor: 3 AC’s 
Second floor: 1 AC donation 
Hunter Project-awaiting start date contact Bret Carter
Possible contractors to give estimate for moving the bathroom-David reaching out to contractor-Travis Schwartz
Pam will review the ADA requirements for restroom Pam will reach out to Peter Johnke
 for recommendations on ADA compliance for the restroom

V. Grant Writer- David Roberts available at $90/hr. or $900-$1400 for the complexity of the project… This Fall will seek Public Facilities Preservation Initiative Grant for ADA upgrades. Walkway and restroom installation on the first floor

VI. Fund raising
Other ideas for fundraising (fun-raising) projects. Google docs will be started, passed to everyone for input
Make a start to a list of prospective “Friends of the Library” or for special projects.   Diana offered to take charge 
Timing for appeal letter distribution: November timeframe was suggested

VII. Board Committee for Peru Fair September 28-seeking volunteers available to help 

VIII. New Business 
 2025-2030: Jinhwa sent a pdf (Sunny attached it to the email with the agenda) with thoughts about revising/updating the Strategic Plan. Please review the 2020-2025 current plan.

The Londonderry Arts and Historical is having a show June 29-August 10 –Londonderry’s Bygone Buildings-Mimi suggested visiting

 
Adjourned 6:13pm

IX. Next meeting July 24th at 5pm

Respectfully submitted
Pam Abraham
Board of Trustee Secretary