April 30, 2025 Minutes

South Londonderry Free Library Board of Trustee Meeting Minutes

April 30, 2025

Present: Michelle Christensen, Jinhwa Jo, Gale Kuhlberg, David Shade, Sunny Wright; Madeline
Helser
Absent: Diana Pagnucco
Guests: Reilly Hadden

Welcome Reilly! He and Sunny signed his contract.
Meeting called to order:
1. Approve minutes:

2. Madeline: Director’s report with update on hours for ass’t librarian
● Little School for 1000 Books program
● Ass’t librarian hours

3. David: Treasurer’s report [link below]
● Annual budget discussion

4. ADA bathroom grant
● Going through questions related to Carol’s applications : building maintenances, cultural
programs for the grants : travel pictures exhibitions, monthly local artists opening, music
programs (summer reading program kick offs), Diversity in community -
● Branding the library (Social media accounts in future with Michelle and Madeline)

5. Building and grounds
● Lancaster will continue mowing , but in the future, it would be better to pivot to one person servicing everything from mowing to plowing for consistency.
● Dennis Dawley offered to do small carpentry jobs in the future - this could be related to building wall for upstairs space around stairway.
● Copy of engineer's report needed
● Board member to meet Best Septic May 12 at 9AM - Michelle will be there to meet them and David can remove the board beforehand. Re: outside space, we can have Fairy houses (like VINS), Story Walk could be discussed by Madeline and Reilly.
● Front stairs and handrail need to be updated. Dennis Dawley could be the contact.
● For newly emptied upstairs cafe, room dividers (could be on the wheel) can be an option to
close off one section to the left side. Dennis Dawley could be the contact.
● Little lawn in front of the library (next to mailboxes) could be extra parking.

6. Jin: Strategic plan next steps
● Focus Group was a success.
● Survey results will be turned into graphic info. Michelle will do.

7. Check with Carol re Peru fair spot : Gale talked to Peru Fair people.

8. Decide on a date (and leadership) for a May Street Fair

9. Vote on changing bylaws to remove Nat’l Geo collection to make room for children’s space :Instead of keeping physical collections, we start digital access collection. $39 yearly. The whole collection could be auctioned off on the street fair day. Each copy could be donated to patrons. Madeline will look into options. The board voted yes to change the bylaw to remove Nat’l Geo collection.

10. Next meeting: Wednesday at May 28th 4:30pm

​Meeting adjourned: 6:00 pm
Minutes recorded by Michelle Christensen on 4.30.25