Board Meeting Minutes April 24, 2024

South Londonderry Association Inc.
Board of Trustee Minutes
5 PM Wednesday April 24, 2024

Call to order: 5:00pm
Attendees: Sunny Wright, Jim Wilbur, Mimi Wright, Gale Kuhlberg, Jinhwa Jo, Sarah Wiley, Pam Abraham Library Director: Madeline Helser   Excused: Steve Swinburne

Approval of minutes from 3/27 meeting: m/Gale and s/Sunny

1. Director’s Report: -See hard copy from Madeline
   

Additional meeting notes:

• Budget questions: Jim will meet with Madeline to discuss allocations/requests/reporting.
  

New/Upcoming business: programs to consider: 

• Presidents Volunteer Service Award-recognizes the important role of volunteers in America’s strength and national identity. This award honors individuals whose service positively affects communities in every corner of the nation and inspires those around them to take action, too. I.e. students reading to younger children.  Once a start date has been determined, Jin offered to advertise to local schools: Flood Brook, Long Trail.
  
• Youth Book Club-everyone read the same book, meet to discuss it, and then have participants write an anonymous sequel. 
  
• 1000 books before Kindergarten program-read a book to your newborn, infant, or toddler, ~1 book a night, keep track, and persevere! www.1000booksbeforekindergarten.org
  
• Vermont Reads: Since 2003, VT Humanities invited students, adults and seniors to read the same book and participate in a wide variety of community activities related to the books theme. Is the Library eligible?
  
• BBA students to clean up at the Library on May 8th
  
• Vermont Cleanup is Saturday May 4th
  

1. Treasurer’s Report-See hard copy and Bookkeeping update
   

• Jim Wilbur submitted his resignation as treasurer effective 5/31/24.
  
  •  Board Treasurer Position is available.
    
  • Paulina has created a Statement of Financial Position as of March 31, 2024.  Annual Budget is around $70,000   
    
• VISA issues have been discovered and resolved.
  
• The Board of Trustees have unanimously voted to authorize Madeline Helser to be the Library’s primary credit card user.
  
• Data from each Town (patrons, visitors) obtained from the new library system, Apollo, will support funding requests based on use and participation.
  

III. Building and Grounds Report

• Front Entrance-Rugg Valley has placed stone at the entry allowing for easier access.
  
• Hunter construction update-Email went out to Bret Carter regarding start date; Dorr will be contacted to obtain septic access during the excavation. 
  
• VCIL contact Peter Johnke’s email: Suggested the following “Cement – probably the most expensive. Asphalt – Less expensive than cement, but still pricey.  Also more difficult to get the proper grade on curves (side to side <2%)  Staymat – Good solution, but will need regular maintenance.
  
• Michael Bailey/contractor is available to install Trex if the price is reasonable. He will get a price and let the Board know.
  
• Signs re: “water not safe for drinking” (restroom and utility closet) 
  
  • To be placed to ensure patron and visitor safety.
    
• Library drinking water although filtered, may not be safe for drinking.  Jim will reach out to Crystal Water for pricing on a hydration unit.
  

VII. Card is available to sign, gift ideas are being sought for Lauren-let Sunny know.

VIII. Fundraising

1. Peru Fair spot for September 28, 2024 confirmed: Volunteers needed to help.  
   
2. The Board supports Jenny Ogden as an excellent candidate for Friends of the Library.
   
3. Spring Appeal letter: should the focus be on the ADA work?
   

Most letters go out in the fall, but it needs to be impactful with a focus, ie. Back to School and Back to the Library.
Consider sending an email letter.
Thank yous continue being sent for donations received.

IX: Next meeting: May 29, 2024
Adjournment: 6:20p
Respectfully submitted


Pam Abraham
Secretary