March 5, 2025 Minutes

South Londonderry Free Library Board of Trustee Meeting Minutes

March 5, 2025

Meeting called to order:
Present: Jinhwa Jo, Gale Kuhlberg, Diana Pagnucco, David Shade, Sunny Wright; Madeline Helser,
Librarian
Absent: Michelle Christensen
Meeting called to order at 4:43

1. Approve minutes: Sunny/1; Dave/2. Motion passed

2. Madeline: director’s report [included below]
● New way to pay for audiobooks is going well - we only pay when patrons listen
● Junior chapter books have been weeded out and refreshed, some replacements will be ordered
● Dave shared a link to a 5’ ramp, M will order plus safety tape
● Holidays closed in the remainder of 2025 Mem day, July 4, Labor day

3. David: treasurer’s report [included below]
● Is accepted in Vanguard
● M’s retirement account is now correctly invested with Edward Jones

​4. Diana: former used book room/space refresh
● Madeline sketched out her vision for a collection reorg. Mark Wright’s helper Dustin will assist as needed
● We need to get the staircase and railing taken care of first, as well as moving the bookcases out of the way for now

5. Carol Bowen: update on Grant
● Participated in a video call at Vt Arts Council on 2/20
● It’s a matching grant from $1 to $50K, we receive approval of funds, then we finance the work up front and receive reimbursement after completion
● ADA bathrooms defnitely fall under the scope of this grant
● We need to give them two estimates and design/layouts from contractors that can allow a
contingency for up to 10% overrun (we have one estimate and will ask David Forbes)
● They want to see a full entry into the building for accessibility to get to the bathroom
● 30% of consideration that this project serves our mission and 70% that it’s a quality project that will increase our use to more people
● We can refer to the list of priorities from VCIL (Vt Center for Independent Living)
● We have a UEI: Unique Entity Identifier
● They need all the application materials by May 15 - Carol has the list
● Carol will be happy, with Dave’s help, to lead this application process
● They want a P&L statement for the last year, evidence of cultural activities, letters of support from the community (Tom at NC, Regina with home health, etc) Carol will write a
draft/example letter for Sunny to show
● There are also grants, in alternating years, grants available for historical preservation
● Sunny will ask Michelle if she’d be willing to schedule a call with Carol and Dave to get started

6. Jin: Strategic Plan update
● Let’s continue one-on-one conversations to invite participation in the survey and/or informal
feedback

9. Old business/New business:
● Carol isn’t ready to join our board right now, but would like to stay close to us
● Peru Fair application is already available to apply for 2025 space - all agreed to go ahead
8. Executive Session: in at 5:49; out at 6:04. Let’s meet thursday at 10:15 at the library
Next meeting: TBD
Meeting adjourned: 6:06
Minutes recorded and submitted by Diana Pagnucco on 3.5.25