February 12, 2025 Minutes

South Londonderry Free Library Board of Trustee Meeting Minutes

February 12, 2025

Meeting called to order: 5:03
Present: Sunny Wright, Mimi Wright, Gale Kuhlberg, Jinhwa Jo, Dave Shade, Diana Pagnucco,
Librarian Madeline Helser, guest Michelle Christensen
Absent: none

​1. Approve minutes: Diana/1; Gayle/2. Motion passed.

2. Madeline: director’s report [included below]
● Comic book grant/program is being planned - need to think about transportation, also M
going on location where the kids are
● M will think about a gift for Anna. Sunny will give Cindie a SLFL glass and bottle of wine.
● CLiF grant is getting set up and M will begin outreach to area preschools
● Dave will pick out a ramp and high vis tape for M to order
● M is trying a new ebook practice to save money; she will also begin recording ebook usage
● Pysanky egg program is on April 5 (sat) - let’s gauge interest before we promise Kim the money
● M will add a lost and found feature on the newsletter

3. Q&A with Michelle Christensen as a potential board member
● Sunny moved to invite her/Mimi seconded. All approved, motion happily passed. Sunny will
let her know. Welcome Michelle! We’re so grateful for your energy and talents!

4. Dave: treasurer’s report [links to ‘24 and ‘25 PDFs below]
● D is almost approved to access our Vanguard account
● D and Paulina are continuing to clarify the bookkeeping practices
● Madeline has begun drafting an annual budget using data from the past two years - has emailed a rough first draft

5. Jin: Strategic Plan update
● There have been 13 replies to the survey, hopefully more when the newsletter goes out
● J will consider leaving a sheet with the link at town meetings

6. Town Meetings:
● Would be great if Madeline wanted to go say hello and thanks in L’Derry, Peru, L’Grove - up to her comfort and scheduling with her attending Jamaica’s
● Diana will replace Mimi as the town liaison for SLFL in Londonderry

7. Visions for the upstairs room (formerly used books)
● Madeline: would love to have all kids books upstairs and make the stairs safer
● * recorded from an earlier email: Jin - host Night at the Library nights for kids; Diana - bring up coffee, tea, get a watercooler, have a cafe space to sit/work/visit, and event space for talks, workshops, gatherings

9. Old business/New business:
● Spring street fair/block party?
● Grants with Carol Bowen - is there a board member who will work with her and Cindy Logan? There’s a grantee call on Feb 20th it would be great to attend (zoom)
● Follow up with Carol’s interest in joining the board

8. Executive Session: in at 6:28; out at 6:46

Next meeting: March 5 at 5:00
Meeting adjourned: 6:47

Minutes recorded and submitted by Diana Pagnucco on 2.12.25