January 19, 2026 Minutes

South Londonderry Free Library Board of Trustee Meeting Minutes
January 19, 2026

Present: Sunny Wright, Liv Olsen, James Case, David Shade, Diana Pagnucco, Madeline Helser, Carol Bowen

Meeting called to order at 10:30
Vote to approve minutes from Dec 15, 2025: David/1, James/2. All approved.
Welcome to guest and prospective Board Member Carol Bowen!

DIRECTOR’S REPORT Click for full report
New business: Madeline led us through her report
New action items:

• Madeline will look into programming to continue the bus route from FBUS to SLFL on fridays
  
• Madeline will ask FBUS to post our events in Roaring Tiger (graphic novel, Casey’s events)
  
• Madeline will look into who can install the new door opener
  

FINANCIAL REPORT
New business:

1. We went through the budget to ask/answer questions with Paulina and Madeline
   
2. We saved a lot of money on the annual appeal and brought in the same amount
   
3. We have $2700 from the creative aging grant to spend on adult programming
   
4. Let’s budget $500 for adult programming for 2026
   
5. Salary conversation is coming up in review/contract process in feb/march - Sunny and James will lead that process
   

New action items:

1. Decide: when we open for two additional hours, should we cover that with paid or volunteer coverage?
   
2. Dave: Did we get the Vanguard dividend check for 2025?
   
3. Sunny will reach out to Leah Wright regarding cleaning/invoicing
   

BUILDINGS and GROUNDS
New business: 

1. Water froze coming out of the faucet by the entrance. There is a lever under the downstairs sink that needs to be closed to prevent this happening in the future. Sunny closed it to hopefully prevent pipe leak indoors when thaw happens
   
2. This prompted concern about our basement with its jerry rigged system of pipes,  cords, difficult access, etc. and a need for an assessment by Precision Plumbing
   
3. Town Wastewater project going out to bid soon with construction planned to start in May with completion townwide by November 30th
   
4. Dennis Dawley said he will stop to see about covering up alarm cable but not able to do other projects until mud season
   

GRANTS
New business:

1. James’ meeting with electrician for Efficiency VT Grant - estimate is in the SLFL google folder ($6485.48) to replace all the light fixtures. Paulina mentioned he needs to file a certificate of insurance and a W-9
   
2. Vt. Arts Council In-person Grant Seeker Workshops Session in : Weston February 24 Sunny is attending, please consider going
   
3. Discussion of HUD grant in Executive session
   

New action items:

1. James and Dave will continue progress on the light fixture replacement
   
2. Carol: Review other upcoming grant deadlines/potential applications
   
3. Madeline will let us know about grants she plans to pursue for programming
   

ANNUAL APPEAL
New action items:

1. Madeline and Liv will continue/complete the annual appeal thank yous
   

STRATEGIC PLAN
New Business:

1. Retreat on Monday, March 2 between 8 and 12
   

New action items:

1. Decide: will Madeline and Reilly be at the retreat?
   
2. Sunny will take care of the prep work
   

2026 Board Calendar:
Feb/March:    Madeline’s mini review and contract renewal
Strategic planning retreat (review/edit bylaws/policies?) 
Schedule:     Fall Fest
Strategic Plan publication and implementation
Dec:        2027 budget

Executive Session entered at 11:56, ended at 12:03

Sunny moved to invite Carol Bowen as a Board Member, Diana seconded, all approved. Motion passed. Thank you and welcome, Carol!

Liv moved that we approve the budget for 2026. Dave seconded. All approved. Motion passed.
Action step: Dave will look into using the budget option on quickbooks.

Next Meeting: Feb 16, Monday at 10:30
Meeting adjourned at 12:15.
Minutes recorded and submitted by Diana Pagnucco on Jan 19, 2026.


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