|
South Londonderry Free Library Board of Trustee Meeting Minutes April 30, 2025 Present: Michelle Christensen, Jinhwa Jo, Gale Kuhlberg, David Shade, Sunny Wright; Madeline Helser Absent: Diana Pagnucco Guests: Reilly Hadden Welcome Reilly! He and Sunny signed his contract. Meeting called to order: 1. Approve minutes: 2. Madeline: Director’s report with update on hours for ass’t librarian ● Little School for 1000 Books program ● Ass’t librarian hours 3. David: Treasurer’s report [link below] ● Annual budget discussion 4. ADA bathroom grant ● Going through questions related to Carol’s applications : building maintenances, cultural programs for the grants : travel pictures exhibitions, monthly local artists opening, music programs (summer reading program kick offs), Diversity in community - ● Branding the library (Social media accounts in future with Michelle and Madeline) 5. Building and grounds ● Lancaster will continue mowing , but in the future, it would be better to pivot to one person servicing everything from mowing to plowing for consistency. ● Dennis Dawley offered to do small carpentry jobs in the future - this could be related to building wall for upstairs space around stairway. ● Copy of engineer's report needed ● Board member to meet Best Septic May 12 at 9AM - Michelle will be there to meet them and David can remove the board beforehand. Re: outside space, we can have Fairy houses (like VINS), Story Walk could be discussed by Madeline and Reilly. ● Front stairs and handrail need to be updated. Dennis Dawley could be the contact. ● For newly emptied upstairs cafe, room dividers (could be on the wheel) can be an option to close off one section to the left side. Dennis Dawley could be the contact. ● Little lawn in front of the library (next to mailboxes) could be extra parking. 6. Jin: Strategic plan next steps ● Focus Group was a success. ● Survey results will be turned into graphic info. Michelle will do. 7. Check with Carol re Peru fair spot : Gale talked to Peru Fair people. 8. Decide on a date (and leadership) for a May Street Fair 9. Vote on changing bylaws to remove Nat’l Geo collection to make room for children’s space :Instead of keeping physical collections, we start digital access collection. $39 yearly. The whole collection could be auctioned off on the street fair day. Each copy could be donated to patrons. Madeline will look into options. The board voted yes to change the bylaw to remove Nat’l Geo collection. 10. Next meeting: Wednesday at May 28th 4:30pm Meeting adjourned: 6:00 pm Minutes recorded by Michelle Christensen on 4.30.25
0 Comments
South Londonderry Free Library Board of Trustee Meeting Minutes
April 2, 2025 Meeting called to order: 4:33 Present: Michelle Christensen, Jinhwa Jo, Gale Kuhlberg, Diana Pagnucco, David Shade, Sunny Wright; Madeline Helser, Librarian 1. Approve minutes: David/1; Gayle/2. Motion passed 2. Madeline: Director’s report [included below] ● Will present data in a grid over time going forward so we can compare and see trends ● Will reach out to Little School for 100 Books program-Michelle will make the connection ● Vera will make an estimate for upstairs storage closet and stair rails ● Dave will screw down the ramps ● FBUS middle school kids visited for research support ● There’s been one application for Ass’t - Merry Kujovsky ● M will narrow down to favorite two to interview with a board member or two ● Let’s move forward by the end of next week - M will keep the board posted on applicants ● Annual Reports have been weeded for duplicates ● Michelle will digitize the Library History document 3. David: Treasurer’s report [included below] ● Normal month - nothing of note to report 4. David: Update on Grant for ADA bathroom ● Today’s call with Carol and Michele Bailey from the Vermont Arts Council - this is the type of project they’d consider. We should highlight community events that might increase the need and use of an accessible bathroom - maybe in combo with Smith Haven, Neighborhood Connections van to bring people here. Gayle mentioned Gordon Searles as an optional contractor to give an estimate. 5. Building upkeep (or move to ongoing) ● Dennis Dawley plows for us - Suny will ask him if he’d be willing to mow for us also ● If Dennis says yes, Michelle will talk to Lancaster to let them know we won’t need them ● Drainage Project:first need to locate engineer’s report in records 6. Jin: Quick update on strategic plan ● At Casey’s event, parents said that timing is the most important - in Nov and March it’s between sports, so a great time for programming 7. We’ve applied to do Peru Fair again - Jin will follow up with Carol, who’s helping 8. Ideas for recognizing outstanding service and support of the library ● Cindie’s gifts of time and her personal financial donation as well as that of her company ● Mimi Wright’s multi decade service on the Board ● Let’s do a gathering in May for Mimi and invite Cindie to honor her, too 9. Old business/New business: ● May event here - street fair maybe... 8. Executive Session: beginning at 5:23 out at 6:10 Next meeting: Wednesday Apr 30 at 4:30 Meeting adjourned: 6:10 Minutes recorded and submitted by Diana Pagnucco on 4.2.25 South Londonderry Free Library Board of Trustee Meeting Minutes
March 5, 2025 Meeting called to order: Present: Jinhwa Jo, Gale Kuhlberg, Diana Pagnucco, David Shade, Sunny Wright; Madeline Helser, Librarian Absent: Michelle Christensen Meeting called to order at 4:43 1. Approve minutes: Sunny/1; Dave/2. Motion passed 2. Madeline: director’s report [included below] ● New way to pay for audiobooks is going well - we only pay when patrons listen ● Junior chapter books have been weeded out and refreshed, some replacements will be ordered ● Dave shared a link to a 5’ ramp, M will order plus safety tape ● Holidays closed in the remainder of 2025 Mem day, July 4, Labor day 3. David: treasurer’s report [included below] ● Is accepted in Vanguard ● M’s retirement account is now correctly invested with Edward Jones 4. Diana: former used book room/space refresh ● Madeline sketched out her vision for a collection reorg. Mark Wright’s helper Dustin will assist as needed ● We need to get the staircase and railing taken care of first, as well as moving the bookcases out of the way for now 5. Carol Bowen: update on Grant ● Participated in a video call at Vt Arts Council on 2/20 ● It’s a matching grant from $1 to $50K, we receive approval of funds, then we finance the work up front and receive reimbursement after completion ● ADA bathrooms defnitely fall under the scope of this grant ● We need to give them two estimates and design/layouts from contractors that can allow a contingency for up to 10% overrun (we have one estimate and will ask David Forbes) ● They want to see a full entry into the building for accessibility to get to the bathroom ● 30% of consideration that this project serves our mission and 70% that it’s a quality project that will increase our use to more people ● We can refer to the list of priorities from VCIL (Vt Center for Independent Living) ● We have a UEI: Unique Entity Identifier ● They need all the application materials by May 15 - Carol has the list ● Carol will be happy, with Dave’s help, to lead this application process ● They want a P&L statement for the last year, evidence of cultural activities, letters of support from the community (Tom at NC, Regina with home health, etc) Carol will write a draft/example letter for Sunny to show ● There are also grants, in alternating years, grants available for historical preservation ● Sunny will ask Michelle if she’d be willing to schedule a call with Carol and Dave to get started 6. Jin: Strategic Plan update ● Let’s continue one-on-one conversations to invite participation in the survey and/or informal feedback 9. Old business/New business: ● Carol isn’t ready to join our board right now, but would like to stay close to us ● Peru Fair application is already available to apply for 2025 space - all agreed to go ahead 8. Executive Session: in at 5:49; out at 6:04. Let’s meet thursday at 10:15 at the library Next meeting: TBD Meeting adjourned: 6:06 Minutes recorded and submitted by Diana Pagnucco on 3.5.25 South Londonderry Free Library Board of Trustee Meeting Minutes February 12, 2025 Meeting called to order: 5:03 Present: Sunny Wright, Mimi Wright, Gale Kuhlberg, Jinhwa Jo, Dave Shade, Diana Pagnucco, Librarian Madeline Helser, guest Michelle Christensen Absent: none 1. Approve minutes: Diana/1; Gayle/2. Motion passed. 2. Madeline: director’s report [included below] ● Comic book grant/program is being planned - need to think about transportation, also M going on location where the kids are ● M will think about a gift for Anna. Sunny will give Cindie a SLFL glass and bottle of wine. ● CLiF grant is getting set up and M will begin outreach to area preschools ● Dave will pick out a ramp and high vis tape for M to order ● M is trying a new ebook practice to save money; she will also begin recording ebook usage ● Pysanky egg program is on April 5 (sat) - let’s gauge interest before we promise Kim the money ● M will add a lost and found feature on the newsletter 3. Q&A with Michelle Christensen as a potential board member ● Sunny moved to invite her/Mimi seconded. All approved, motion happily passed. Sunny will let her know. Welcome Michelle! We’re so grateful for your energy and talents! 4. Dave: treasurer’s report [links to ‘24 and ‘25 PDFs below] ● D is almost approved to access our Vanguard account ● D and Paulina are continuing to clarify the bookkeeping practices ● Madeline has begun drafting an annual budget using data from the past two years - has emailed a rough first draft 5. Jin: Strategic Plan update ● There have been 13 replies to the survey, hopefully more when the newsletter goes out ● J will consider leaving a sheet with the link at town meetings 6. Town Meetings: ● Would be great if Madeline wanted to go say hello and thanks in L’Derry, Peru, L’Grove - up to her comfort and scheduling with her attending Jamaica’s ● Diana will replace Mimi as the town liaison for SLFL in Londonderry 7. Visions for the upstairs room (formerly used books) ● Madeline: would love to have all kids books upstairs and make the stairs safer ● * recorded from an earlier email: Jin - host Night at the Library nights for kids; Diana - bring up coffee, tea, get a watercooler, have a cafe space to sit/work/visit, and event space for talks, workshops, gatherings 9. Old business/New business: ● Spring street fair/block party? ● Grants with Carol Bowen - is there a board member who will work with her and Cindy Logan? There’s a grantee call on Feb 20th it would be great to attend (zoom) ● Follow up with Carol’s interest in joining the board 8. Executive Session: in at 6:28; out at 6:46 Next meeting: March 5 at 5:00 Meeting adjourned: 6:47 Minutes recorded and submitted by Diana Pagnucco on 2.12.25 South Londonderry Free Library
Board of Trustee Meeting Minutes January 8, 2025 Call to Order:5:02p Attendees: Sunny Wright, Mimi Wright, Gale Kuhlberg, Diana Pagnucco, Librarian Madeline Helser. Excused: Jinhwa Jo, David Slade Guest: alumni treasurer Jim Wilbur Approval of the Minutes: 1/Sunny, 2/Gale Director’s Report: (see Madeline’s detailed email from 1/8/24) Children’s programs in November and December were well attended. No stitch and sip or book club in a few weeks. How to increase adult and teen attendance? Anna Carson has scanned over 600 glass plates for the Library. She is self sufficient and works well. Stratton Grant applied for in partnership with Winhall and Jamaica for 1000 books before Kindergarten. CLiF grant awarded $500 for giveaway and picture books. Consider giving an appreciation gift to Anna and Cindie…unanimous approval. Thrifty Attic grant awarded $500, toward a ramp and floor reflective tape, or gates. Bookshelf spinner was purchased for graphic novels. Expenditures were listed in the detailed email. Ebooks are expensive and should they be a separate line item in the budget? Will evaluate ebooks vs regular books for expenses. Palace Project: will be promoted and can be used by everyone. Volunteer numbers are up in November and December. Diana will be sending another email update to the “Friends” group. Collaborative Grant is due 1/10. Madeline is going to apply to seek graphic novels for teens. Book trailer contest-if a class read Gather, how to present it? Madeline seeking help with this project. Madeline seeking assistance in planning, promoting, and leading adult programs. Home delivery of books availability: hope to set up a possible partnership with Neighborhood Connections. Treasurer Report from Bookkeeper. (See electronic report)..Update on donations Appeal letter results thus far:94 donors and $15,905 plus $200 in cash donations. Requisition letters: Sent to Londonderry on December 13. Donations/money from Peru, Landgrove arrived in the Fall. All petty cash goes into the bank as donations. Building Vermont Preservation Grant closure: Caitlin Corkins, grant coordinator was notified on December 24 that the SLFL Library seeks to rescind and close the 2022 Grant due to project redefinitions, design changes and ultimately our belief that the scope of work all contractors proposed would not fulfill our goal of protecting the structure. The Board will continue to look at alternatives to this project. HUGE thanks to Pam for her year-long work on this! Grant application list and awards (applied for by Pam) was sent to Diana from 2021-2024…Madeline would like to add the Grants she applied for to have a combined summary. Miscellaneous Author Jessica Shattuck Presentation January 17th at the South Londonderry Depot. Sharon Crossman will make sure heating is on early in the day, set up 2p, refreshments. Grant writer needed: for an ADA compliant bathroom, etc. Diana will reach out to the Friends Group to see if there is an interested Grant writer. Secretary position available: to take Pam's place-Diana offered to take the minutes. Subcommittee on Strategic Plan- Jinhwa’s strategic plan ideas: See her detailed January 6 email and link to a community survey. The results would guide future programs and library facility use. The plan includes a survey, casual, random interviews, focus group session and deep dive session, evaluate and edit. Thank you notes (gift of library glasses?) to volunteers/friends over the holidays. Madeline has a list of volunteers. Board Member vacancies-Faye Conte, Debi O’Leary(Friend of the Library) are being considered among others. Thank you: Appreciation for Pam's years of invaluable service for this library! Next Meeting date: February 2024. Date TBD Adjourn:6:04p Respectfully Submitted Pam Abraham South Londonderry Free Library
Board of Trustees Minutes November 13, 2024 Call to Order: 4:59p Attendees: Sunny Wright, Mimi Wright, Jinhwa Jo, Gale Kuhlberg, Diana Pagnucco, David Slade, Madeline Helser, Library Director Excused Steve Swinburne Approval of minutes- October 16th meeting (See attached document) M/David S/ Diana P/Unanimous Directors Report-Madeline (see hard copy) Highlights: Phone line changed over to Vonage. Quote from Countryside Alarm system for alarm update to happen-alarm is off due to continuous alarming. Website had been updated. Impact Report was sent via Mailchimp and in an email. Substitute Librarian guide book has been created. Stitch and sip has been successful, occurring twice monthly Annabelle BBA HS for digital plate negative will be trained on Nov 17…maybe Virginia will come-to happen on Sunday. CliF Grant for $500 for children’s literacy…$300 for books and $ 200 give away books before children going to kindergarten. Vermont Reads Grant-book trailer contest in Spring 2025. Before the end of the year-determine holidays for 2025. Reilly Hadden new substitute Treasurer Report-David See the pie chart –David to meet with Paulina to clarify and organize the numbers. This year we are in the negative pending Appeal entries. Expenses are down since the roof repair in 2023. Town requests for donations 2025 needs to be completed by Town Meeting Day. *Who will write the request letters?* Lauren created them in 2023. Town of Londonderry check was deposited. Bob Thompson, accounting, to file 2024 taxes, and signed by David and Sunny. Dwight Johnson’s offer/request to see/advise on our financials. He will work with Sunny and David. Donation update- Madeline 37 donations received today…$8350 number of responses to our appeal and current total amount received so far. Madeline has been writing the thank yous. Many envelopes were unable to be delivered due to issues with addresses. Trustees will review, correct and re-mail. *Thank you Madeline for writing the personalized Appeal notes and for keeping the donation spreadsheet. Back up from Trustees and Friends is available.* Friends of the Library update- Diana – Chart sent out with list of participants and their area of interest. The Collaborative will be included. Friend’s social meeting with Board-a suggestion to consider at some point. Madeline will train the subs and volunteers-see book she created. VT Preservation Grant Drainage Project update-Sunny: Meeting with Nate Chaves and Mark Wright November. Best Septic (Sunny contacted them) to evaluate type of current and recommended septic system. Drain with pebbles above for drainage, place walkway over…eventually. Nate said he will develop an estimate to submit to the Grant evaluators. Need for improved signage, to improve visibility from the street. Where to place the program sign and what are the regulations for display time? Board members interested in spearheading our next big tasks in 2025? Budget for 2025…last one completed in 2023 (due to change in bookkeeper) Five Year Strategic Plan is due to be reviewed and meet with the Friends for discussion and brainstorming-Madeline commented that she has worked with a focus group then goes to the public for additional opinions. Timeframe to be after the holidays. Author event with Jessica Shattuck-Last House and Woman in the Castle around MLK weekend. Location TBD to accommodate people. Misc. A tree fell in front of Library porch. Mark Wright and his crew will take care of it. Executive session Adjourn 6:40p Next Meeting: TBD, consider Wednesday December 18, 2024 Respectfully Submitted Pam Abraham Board Secretary South Londonderry Association Inc.
Board of Trustee Minutes Wednesday October 9, 2024 5 pm Call to Order: 5:02pm Attendees: Sunny Wright, Mimi Wright, Gale Kuhlberg, Steve Swinburne, Diana Pagnucco, David Shade, Librarian, Madeline Helser Excused: Jinhwa Jo
Free Google Workspace account was established. Amazon was added to purchasing contract, free shipping and discounts on supplies. Called to find out Xfinity for free/internet ..100% discount Consolidated is for phone line and is expensive, $70/mo. ? Fidium See the October Event sheet for Library Activities. New Book Group to start the Fourth Friday of the month on Friday. 12-1pm
Peru Fair was a success as donations $318 cash, $161 (VENMO) = $479 total. Jin and Gale were Library Advocates at the Fair. Balloons were a hit for the children. Thank you to Sunny for helium donations. Team effort was great. It made a difference! Thank you people who set up the display, Paul Abraham, Joel Kuhlberg, Jin, Gale and David (Anyone forgotten? Sorry) Books were available and donations were accepted. ADA bathroom: David presented 2 schematics, one was preferred The wheelchair needs a 10 foot circle to turn around. Suggestion to have a utility sink and changing table available. ? Remove the upstairs bathroom and utilize the space for another option. Budget $2300 for material and ramp. Estimate from contractor will be developed and sent to Trustees. Estimate for removal of old bathroom will be obtained. Workman’s comp…call the company and walk us through the pros and cons. SLFL appeal donation list was updated combining residents and patrons. The
Will Hunter honor the first scope of work. Trustees were concerned about the change in excavation as meeting the needs of the Library. In addition, reduced excavation at the same cost. Pam will reach out to the Grant writer for advice and to Bret Carter of Hunter Exc.
Safety is important. Sunny will ask Michael Bailey to construct a safe railing at the top of the stairs. Upcoming Spring 2025 Grant- Public Facilities Preservation Initiative Grant for Libraries. (rural communities) SLFL to file for ADA upgrades including bathroom and walkway.
Diana and Sunny have developed the first draft. Per Steve, streamline and focus on need. Suggestion of using visual ie.Pie chart with operating budget of Library Suggestion of using patron quotes in the Appeal letter. Library strategic plan is being developed.
Walkway repair 10/1/24 Should the tank be replaced, cost and timing? TBD Next meeting date: Wednesday November 13, 2024 Adjourned: 6:25p Respectfully submitted, Pam Abraham South Londonderry Association Inc.
Board of Trustee Minutes Wednesday September 4, 2024 5 pm Call to Order: 5:03p Attendees: Sunny Wright, Mimi Wright, Gale Kuhlberg, Jinhwa Jo, Diana Pagnucco, David Slade, Pam Abraham, Madeline Helser Excused Steve Swinburne 1. Approval of Minutes from July Meeting: 1/Diana 2/Jin 2. Director’s Report-(Madeline’s complete summary from email Sept 4) Stats, Programs and Projects Highlights: School supply drive complete and distributed to students/families Two Archivists and trustee Mimi digitized 124 digital files (3000 total)…250 GB drives. Goal is to have all the digital copies in one spot. Anabelle, a student from BBA to intern and help the process. The archivists will train the intern and Madeline and will have the copier available. Temperature monitor is currently in the closet to collect data. New Photo albums for digitized photos were obtained and relabeled. Library awarded a Courier Grant on Oct 7, to help with ILL Courier costs. BBA (freshmen) students to come next Wednesday to help choose and sort the books. September 11 @ 11am time to pre-sort books with adults. VT Reads: people have been reading and follow up program TBD. Programs considered movie trailer, community wide art show at the Town Hall. Christine Erwin forgot about covering on August 24. Trustee and Librarian contact information to be re-shared. Madeline to remind subs about their commitments the night before.
State of VT suggests Nonprofit Employees have insurance-see the flyer Edward James-IRA contribution discussion part of David and Madeline to discuss There was a gap for registering our business-the renewal fee was paid- The town was bequeathed-endowment i.e. Stocks are in an account and oversee the monies/interest (mutual funds account) A check goes through the town. Three percent % assets a check is given in January. Past president Peter Isakson placed it in a Vanguard account. The Principal cannot be touched only the interest. Fundraising: Appeal letter and Peru Fair will help with finances. Vote taken, Motion made 1/Diana 2/David on switching from Consolidated for internet/phone to Fidium Venmo to be set up (Will PayPal also be an option at the fair?) PayPal currently available on website- Zettle account to be considered (PayPal family to accept credit card payments, anytime, anywhere)
David will look for an app for credit cards like the Square Volunteer list online: will be posted Focus on book sales and book bag decorations. Bags to be ordered via Amazon. Sunny will donate helium for balloons. (See Jin’s design) Book prices by Donations (whatever they want to give) Remade/repurposed old books/book journals created by Laura Megroz to be available. Displays are ideal for promoting books, both wire and racks. Cars/trucks to be loaded the night ahead for ease of set up. Donation jar will be available. Another meeting to be scheduled if needed, check email.
Additionally, it will be available and handout to be distributed at the Peru Fair. The flyer may be going on the Library Website. Vote taken on closing the Library during the Peru Fair September 28, consensus was to keep it open if a substitute is available to cover.
Safety: Railing needed for top of both sets of stairs. (? place on wish list for patron/visitor donation?) Many types online to choose from. Prep for the 2025 $10 million Public Facilities preservation facilities grant. After receiving an estimate for work to be done and people to collaboratively fill out the detailed application. Will forward VT Library webinars and info sessions as they arrive. Bathroom-David and Mimi met with Travis Schultz (/contractor) and the entire room behind the current utility room will utilized. Drawings and estimate to be developed. Insulation on outside wall? Paul pulled up planks (replaced with screws for easy access) to seek the septic entry for Dorr Septic. Gale to schedule a date to have Dorr Septic pump and evaluate the tank.
9. Next meeting date: Wednesday October 9th Adjourned: 6:35P Respectfully submitted, Pam Abraham South Londonderry Association Inc.
Board of Trustee Minutes 5 PM Wednesday July 24, 2024 Call to order: 5:02p Attendees: Sunny Wright, Mimi Wright, Gale Kuhlberg, Steve Swinburne, Jinhwa Jo, Diana Pagnucco, David Slade, and Madeline Helser, Library Director See July 23 email resignation from Sarah Wylie
Awarded VT Reads Grant “Gather” books have arrived-will join programming with Flood Brook/Collaborative Awarded Stratton Grant $4400-art program continues with Casey Bailey (Aug 9) Awarded Summer Reading Grant from State Library-STEAM backpacks/Microscope, bubble science and Outdoor adventure kit Digitization Workshop 7/17…Archives-the library etchings are already indexed…need develop a process for deciding which need to be digitized-the team brings leader to help with this process. Will create a community team. Summer Reading going well-Need prizes for additional prizes i.e. Grandma Miller’s-Mimi was able to receive an award for participants to redeem one cookie. Steve to reach out to Honeypie for an award. Christina started and employee is the legal way to do it and is directly responsible, hire on a W4. Heard from Neighborhood Connections, back to school day/bin here and at NC for people to buy and donate school supplies to each location. Madeline to reach out to Flood Brook to see what they need. Thrifty attic table grant suggestion-request money to go toward a changing table, wall mounted.
Vanguard account Seeking a Treasurer to work with bookkeeper Paulina, David to consider
6. Friends of the Library at SLFL Group (see report in the email from Diana Pagnucco on July 24). Consider asking people around town for possible donors. Need a leadership group ie project-Painting the front steps 7. Discussion about hiring a professional Grant Writer for the ADA work if we decide to move forward with our process. Vote- on a grant writer 1/Gale, 2/David...7 trustees in agreement to pursue For the VT Dept of Libraries $10M Public Facilities Preservation Initiative Grant 8. Peru Fair date is September 28, 2024 Jin offered to coordinate this event. ? Fundraising to take place at this time? Could students be help participate and carry boxes-ie. Flood Group/BBA/Long Trail? Post request for volunteers to help on our website and on the Londonderry forum Reach out to our volunteer Cindie who is a lifesaver How about including Our Teen Group and/or Teens who need community service? Teen group-maybe be handpicked and invited to help with this endeavor 9. Seeking Trustees who would be willing to serve on a small Strategic Plan committee Jin-a community assessment is needed conducted via internet and handouts to obtain information about how the library can better meet community needs. ie. Londonderry Forum-with questions? Campaign 10. Annual appeal committee-Steve offered to develop a letter. Internet and/or a handwritten appeal. NEED- Update policies computer/internet policy Remove language about sending catalog cards to the state library Move 1/Sunny or Pam will ask Madeline about the above questions. 11. Date for next board meeting: September 4, 2024 at 5:00p Adjourned: 6:32pm Respectfully submitted Pam Abraham South Londonderry Association Inc.
Board of Trustee Minutes June 26, 2024 Call to order: 5:04p Attendees: Sunny Wright, Mimi Wright, Gale Kuhlberg, Steve Swinburne, Sarah Wiley, Diana Pagnucco and David Slade, Pam Abraham and Madeline Helser, Library Director/Librarian Excused: Jinhwa Jo I. Approval of the minutes from May 29th -1/Sarah, 2/Gale II. Director’s Report-Madeline (see email and hard copy) Library Assistant candidate-Christine Edwins, Librarian (2 Sats/mo. TBD additional days) Lea Wright is also available Unanimous vote (8) pilot program to “subcontract” with Christine E. David to pursue follow-up about a contractor requirements Grant Awards: Vermont Reads, Stratton, Summer Reading Not awarded the CLiF Grant (30 applications for 12 grants) Attended Glass Plate Negative digitalization workshop to preserve valuable plates from donator Everett Vale A company will come, evaluate, and possibly assist with preservation and grants, Vermont State Archives. Trustee suggestion to have a Fishbowl alongside the Collection for donations Vermont Library has a list a people who want to volunteer and help out, will be pursued Library Director Vacation days to be discussed/clarified, paid and unpaid if volunteer present The Board (8) voted to close the Library on July 6, as a federal holiday Coverage needed for July 3 and 5th Summer Reading rewards: Ice Cream from Taylor Farm for 30 days. Steve will ask Honeypie for a reading reward. David Nunnikoven will donate cookies from Grandma Millers David will ask Hapgood for a donation. On the Summer Reading Adventure brochure, Sponsors will be listed Current computer/internet Policies need to be updated, some language removed. III. Financial Report-Sunny and hard copies from Pauline Jez- Bookkeeper $20,000 in account Statement of Financial $350,000 Per report the library is not in the red All future financial statements to be sent electronically for review prior to the meeting. IV. Building Report AC-Midea was installed and working well (Grant of $500 from Thrifty Attic) First floor: 3 AC’s Second floor: 1 AC donation Hunter Project-awaiting start date contact Bret Carter Possible contractors to give estimate for moving the bathroom-David reaching out to contractor-Travis Schwartz Pam will review the ADA requirements for restroom Pam will reach out to Peter Johnke for recommendations on ADA compliance for the restroom V. Grant Writer- David Roberts available at $90/hr. or $900-$1400 for the complexity of the project… This Fall will seek Public Facilities Preservation Initiative Grant for ADA upgrades. Walkway and restroom installation on the first floor VI. Fund raising Other ideas for fundraising (fun-raising) projects. Google docs will be started, passed to everyone for input Make a start to a list of prospective “Friends of the Library” or for special projects. Diana offered to take charge Timing for appeal letter distribution: November timeframe was suggested VII. Board Committee for Peru Fair September 28-seeking volunteers available to help VIII. New Business 2025-2030: Jinhwa sent a pdf (Sunny attached it to the email with the agenda) with thoughts about revising/updating the Strategic Plan. Please review the 2020-2025 current plan. The Londonderry Arts and Historical is having a show June 29-August 10 –Londonderry’s Bygone Buildings-Mimi suggested visiting Adjourned 6:13pm IX. Next meeting July 24th at 5pm Respectfully submitted Pam Abraham Board of Trustee Secretary |
PurposeThe minutes of each board meeting will be posted here no later that 5 days after the date of the meeting in compliance with the Vermont Open Meeting Law "1 V.S.A. § 312. Right to attend meetings of public agencies" section (b)(2) Archives
May 2025
Categories |
RSS Feed